Minutes - 13 January 2011 Meeting

BWONG COMMUNITY Committee Meeting

ACCEPTED MINUTES

Present: Darryl Bourke, Nora Stewart, Clive Boughton Anne Goonan, Merle Ketley  and Guy Cotsell.

Apologies: Jean-Pierre Favre

This was deferred to the next meeting until all had seen copies of the draft Minutes.

 Action list:

a)    Check that all committee members have/know how access to website repository.

b)    Mailbox is being checked by Darryl and Clive

c)    Guy to check on media deadlines and contacts (Whisper; Bulletin)

d)    New signatories to be registered with bank

e)    2011 meeting dates to be 2nd Monday of the month at 7:30pm Event dates (see Item 7d below)

4. Correspondence in and out (Darryl)

a) letter from Arthritis Association

b) letter (Nora) regarding inclusion in the Canberra community listings

Bank balance as at meeting is $4860 (Clive).  Cheques still to be presented for Xmas drinks and ACE website hosting plus insurance of $1054.11.  Bank balance after presenting will be $3500

Treasurer’s report accepted unanimously. .

a)  Waste management transfer station.
Anne reported that a meeting will take place in late January and that planning is on track.

b)  Greenways

Nora reported that the walk in November attracted around 40 participants and was an enjoyable day.  GROW is identifying a set of objectives for the group, which will be incorporated into a document.  This will assist in the relationship with the s355 Greenways committee.  Clive will check that GROW participants should be covered under the BCA insurance policy.

a)    Events for 2011-

•    Clean Up Australia- March 6th

•    Car boot sale – March 20th

•    Trivia Night 16th July

•    AGM 10th October

•    Xmas Drinks 3rd December

Darryl will manage Macs Reef Rd and Merle to check if Lyn Cooper will manage Bungendore Rd.  Ask JP Favre to manage BBQ after event ( for 12pm start).  Need to put a notice in Whisper and article in Mirror and on website.  Will coordinate by email so that info goes to all channels.  

 It was agreed that representatives from GGPC, Landcare and the Wamboin Fire Brigade should be encouraged join the organising committee.  Anne will ask Pauline Chambers if she will coordinate this year.  Sponsorship need not be requested but could advertise for sponsors to come forward.

Guy to include these on Hall calendar -14th Feb; 14th Mar; 11th Apr; 9th May; 13th June; 11th Jul; 8th Aug; 12th Sept; 10th Oct (AGM); 14th Nov; 12th Dec.

– Anne to call meeting of s355 committee to discuss BCA successful grant application (Community Building Partnerships program funding of $10,443.44)  and sharing of project management between committees.

- Nora to check on securities and set up new 2011 files/folders, with a rough quote for more development of the sharing system, and a measure of available capacity and back up systems.

• Merle offered to seek out Car Boot Sale raffle prizes from July 2011.
• Guy will check on WCA advertising in Whisper for Clean Up Australia day to see if we can combine with their advert for better effect.
• Nora asked that the community noticeboards be refurbished.  Darryl will ask Jim G about the cost for replacing the Harriott Rd board, as well as repainting the blackboard surface on the other boards and costing an adhesive strip printed with the website details to put on all boards.

a) Whisper and website will be updates – with Clean Up Australia – also in Mirror.

b) Confirm actions from this meeting and

c) Next meeting 7:30pm 14th Feb at the Bywong Hall .

Action List

a)    Check that all committee members have/know how access to website repository.

b)    Mailbox checked by Darryl and Clive

c)    Guy to check on media deadlines and contacts (Whisper; Bulletin)

d)    New signatories to be registered with bank

e)    Check Minutes of 17th November meeting

f)    Clive to post insurance premium and check that GROW participants should be covered under the BCA insurance policy

g)    Darryl to register for Clean Up Oz day - Macs Reef Rd

h)    Merle to check if Lyn Cooper will manage Bungendore Rd.  

i)    Ask JP Favre to manage BBQ after event ( for 12pm start) (Darryl).  

j)    Need to coordinate and put a Clean Up Oz notice in Whisper, on website and article in Mirror (Darryl/Merle/Nora/Anne)

k)    Guy to ask about co-advertising Clean Up Oz day with WCA.

l)    Anne to ask Pauline Chambers if she will coordinate this year

m)   Guy to include meeting dates on Hall calendar -14th Feb; 14th Mar; 11th Apr; 9th May; 13th June; 11th Jul; 8th Aug; 12th Sept; 10th Oct (AGM); 14th Nov; 12th Dec; as well as event dates.

n)    Nora to check on website securities/set up new 2011 files/folders/get quote/ask re capacity and back up systems.

o)    Darryl to ask Jim G about the community noticeboards